For Teachers

Articles and FAQ to help teachers using Educa

Geoff Nixon avatar Kieren Swann avatar Alick Draper avatar +1
90 articles in this collection
Written by Geoff Nixon, Kieren Swann, Alick Draper and 1 other

Creating a Form

Create new forms from the Active Forms page. Each form has its own unique template. Forms can be used as often as needed.
Geoff Nixon avatar
Written by Geoff Nixon
Updated over a week ago

Forms

Forms are online documents. They can relate to children, teachers or your centre, they can be private or shared.
Aaron Rushworth avatar
Written by Aaron Rushworth
Updated over a week ago

Form Types & Use Cases

Choose the right form type for your purpose depending on your subject - children, teachers or your centre.
Geoff Nixon avatar
Written by Geoff Nixon
Updated over a week ago

Child Milestones

Use child milestone forms for assessments and screening. Learn how to create a milestone and how they vary from child forms here.
Geoff Nixon avatar
Written by Geoff Nixon
Updated over a week ago

Creating a Form Template

Each new form requires a new Form Template. You can use a standard template, copy and existing template or create one from scratch.
Geoff Nixon avatar
Written by Geoff Nixon
Updated over a week ago

Upload Files from Google Drive

Upload images, videos and PDF files from directly from your Google Drive
Aaron Rushworth avatar
Written by Aaron Rushworth
Updated over a week ago

Student Users

Invite student users to write stories in Educa
Aaron Rushworth avatar
Written by Aaron Rushworth
Updated over a week ago

Linking files from Google Drive

Create hyperlinks to files saved in Google Drive, Google Docs & Google Sheets in any text box on Educa
Aaron Rushworth avatar
Written by Aaron Rushworth
Updated over a week ago

Embedding Videos

This article explains how to embed a video from Google Drive to your Educa Site.
Aaron Rushworth avatar
Written by Aaron Rushworth
Updated over a week ago

FAQ and Educa Images For Customer Websites

Educa info for your website to help parents. And "Educa login" and "We share using Educa" images (scroll down).
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

End of the Year To-do's with Educa

Procedure for centres to take to wrap up their Educa accounts - (end of year, archive, delete, closing, checklist, holiday)
Alick Draper avatar
Written by Alick Draper
Updated over a week ago
Learning Stories

Create a Group Story

Write group stories that get saved to each child's portfolio and shared with families of all children linked.
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Create a Story

How to write a learning story or observation for one child and share with a family
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Day Journals

What is a Day Journal and how to enable it on stories
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Access My Stories

How to access and use My Stories list
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

View Group Learning Stories

How to view all Group Learning stories, including drafts, for children on your site
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Access the Draft Stories List

How to find a list of draft stories for a particular child
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Save a File as a PDF

How to save documents from other applications (such as Microsoft Word, PowerPoint or Publisher) as a PDF to upload as a story
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Upload a PDF as a Story

How to upload PDF files to use for learning stories
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Include Special Characters in your Learning Stories

How to add special characters or macrons into learning stories or dashboard messages
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Printing Tips & Tricks

Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Remove "Generate Template" and Date from the top of a Printed Learning Story

How to remove the "Generate Template" message and the date from a learning story when printing
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Text Wrapping

How to wrap text around a photo in Educa's text editor
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Print Wizard

How to print your stories using the Print Wizard
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Save as PDF through Print Wizard

How to save a Story or Message as a PDF through Print Wizard, keeping the Borders
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Print Preview

Print preview blocked or not showing?
Alick Draper avatar
Written by Alick Draper
Updated over a week ago
Administrators

Your Site Preferences

How to update your Site Preferences
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Your Site's Privacy Settings

About class privacy, child privacy, staff access and other privacy settings in Educa
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Your Site's Notification Settings

How to manage your site's general notification settings
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Your Site's Story and Goal Settings

How to edit your site's Story Questions ("Opportunities and Possibilities?") and more
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Change questions on "About Me" page

How to change/edit child's "About Me page
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Change your Site's Overdue Alert Settings

How to find and change the overdue alert settings for children on your site
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Multi-Site Sharing

How to share curriculum, message board posts and policy's between sites.
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Include / Exclude Day Journals from a Child's Download

How to include / exclude Day Journals when downloading children's profiles
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Increase or Decrease a Site's Child Profile Limit

How to add or remove your site's child profile limit using the Billing setting
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Set a Teacher as a Parent

How to add an educator as a parent
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Class Privacy

How to manage teacher access to classes and child profiles. Class privacy, confidentiality, child privacy, teacher privacy explained.
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Edit a Family Member's Email

Changing family email in pending invitation - (family email, change family email, update email)
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Archiving a group of profiles at once

Learn how to archive an entire class on Educa with one click
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Set up a Print Header

Manage your site's pdf print header in your print settings page
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Adjust the Date Format

How to change the date format on your site
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Setting Up The Logbook

Setting up and editing a Logbook template - edit questions, change order and question type, troubleshooting (previously called Evaluation).
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Site Goals

How to access your site's goals
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Strategic Goals

Access Strategic Goals
Alick Draper avatar
Written by Alick Draper
Updated over a week ago
Plans

Setting Up Planning Templates

How to create or edit a planning template that will show up in Active Plans, for teachers to use.
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Planning Template Sections

Re-usable plan templates can be created using Educa Plan Templates or by copying existing templates and editing.
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Writing a Plan

How planning works, how to create an individual or group plan with goals, lesson plan schedules and a video on writing a plan.
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Link Teachers To A Plan

How to allow educators access to your plans
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Saving a Plan as a Draft

How to save your plan as a draft and access it again at a later time
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Link a Story to a Plan

How to link a child's individual or a group story to a plan
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Copy or Share an Individual Plan

How to copy an individual plan and use it for a different child - (share plan, copy plan)
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Archive or Delete Old Plans

How to remove or retire plans that are no longer being used on your site - (archive plans, remove plans, planning)
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Editing Another Teacher's Plan

How to turn on the ability to edit another teacher's plans
Alick Draper avatar
Written by Alick Draper
Updated over a week ago

Filling In The Logbook

How to use the Logbook to either record events or create a schedule all teachers can see. (previously called Evaluation)
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Share Custom Planning Templates to Multiple Sites

How to copy a customised planning template to another Educa site you are linked to
Alick Draper avatar
Written by Alick Draper
Updated over a week ago
Reports

Child Story Report

How to access a summary report or graph for children's individual stories
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Export the Child Story Report

How to turn the child story report into an Microsoft Excel document - (excel report, story report excel, export child story)
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Teacher Story Report

How to see a recent summary of learning stories created
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Teacher Weekly Report

How to see a weekly report or summary of the Educators on your site
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Parent Visit Report

How to access a summary of children's family members' visits
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Parent Engagement Graph

How to access a summary of visitor engagement on your site
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Story Search

How to search for a specific story or group of stories
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Stories to Print Report

How to view a list of learning stories to mark as "printed" or "ignored"
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Usage Overview Report

How to view a graph to show the number of parent accounts and child profiles
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Curriculum Usage Report

How to view a summary of Curriculum links in learning stories
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

Stories / Comments Report

How to view a summary of stories and comments within a given time frame
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago

View More Information on a Graph

How to use your computer mouse or touch screen to see extra details on graphs in Educa
Kieren Swann avatar
Written by Kieren Swann
Updated over a week ago