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Teacher Portfolios

Your private space on Educa to record, store, and share your professional development.

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Written by Educa
Updated this week

Every educator has a Teacher Portfolio inside their Teacher Profile. It’s your personal workspace for reflections, professional documents, and evidence of your growth.

Your portfolio is private to you, but you can choose to share individual posts with mentors or peers to collaborate on your professional learning.

Ways to Use Your Teacher Portfolio

  • Track professional development hours.

  • Write reflections, inquiries, and journal entries.

  • Store documents and evidence.

  • Link posts to professional standards, child observations, or plans.

Creating Portfolio Posts

Creating Portfolio Posts is how you store information on your Teacher Portfolio. You can create post for your own profile or for others as their mentor.

Creating a Portfolio Post for yourself

How to create a post for your own Teacher Portfolio:

  1. Head to My Portfolio either from your profile or by clicking your name in the top left

  2. Click +Create Post

  3. Add any content like title, text, media, files or attaching evidence

  4. Link to any Frameworks as required

  5. Select a Privacy setting for the post to decide who can view it

  6. Click Draft or Publish

Creating a Portfolio post for others - Mentor Story

How to create a Mentor Story for other teacher's Portfolios:

  1. Open the teacher's profile and click My Portfolio

  2. Click +Add Mentor Story

  3. Add any content like title, text, media, files or attaching evidence

  4. Link to any Frameworks as required

  5. Click Draft or Publish

Where to find your draft Mentor Stories for others

If you have created a Mentory Story for someone and saved it as a draft, here is how to find it so you can continue working on it.

  1. Head to My Portfolio either from your profile or by clicking your name in the top left

  2. Click Drafts

  3. You'll now see the Drafts for Others option in the menu below your photo. Click this to see all your draft Mentor Stories for other teachers that you can edit as needed

Working With Mentors & Peers

  • Assign mentors or peers within your centre to view and contribute to your portfolio.

  • Mentors can add observations or appraisals, and you can respond with your reflections.

  • Use Group Posts to share one post with multiple portfolios you have permission to contribute to – great for training notes and resources.

How to assign your Mentors & Peers

  1. Head to your Teacher Profile

  2. Click Mentors & Peers

  3. Use the drop box for each Teacher to assign them as your Mentor or Peer

  4. Tick the box for each teacher you want to allow to post on your Teacher Portfolio

Downloading Your Portfolio

  1. Go to your Teacher Profile.

  2. Click Download.

  3. A ZIP file will download containing:

    • All your portfolio posts (reflections, notes, professional documents, etc.)

    • A Files folder with any attachments or media that were uploaded directly to portfolio posts

    • An HTML file that you can open in a browser (right-click → Open with Chrome/Safari/Edge) to view your full portfolio in web format

⚠️ Important to know:

  • Images or files added in the comments section of a portfolio post are not stored as separate attachments. They will only appear when you view the HTML file in your browser.

  • If you’d like important images to always be part of the downloadable “Files” folder, make sure to add them directly into your portfolio posts instead of in the comments.

Transferring a teacher portfolio

If you are moving between Educa sites and wish to transfer over your Teacher Portfolio, we are able to action this for you.

Before starting:

  • Ensure you have been added as a Teacher to your new site and you have accepted the invite.

  • Add any content you want to keep as evidence on posts in your current Portfolio.

When you are ready to transfer, please Contact Us with the following details:

  1. Your old site name.

  2. Your new site name.

  3. Your email address you use to login to Educa.

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