Feature Guides
Explore different Educa Features
Learning Stories
How to create and manage Stories
Create an Individual StoryWrite and share an Individual Story for a child with their Family and linked Teachers.
Create a Group StoryCreate and share a Group Story for multiple Children at once and share with their Family and linked Teachers.
How to Copy a Story to Another ChildSave time by reusing story text while personalising it for each child.
How to Use Story ApprovalSet up and manage Educa’s review and approval process for learning stories.
Learning Story TemplateLearn how to customise your learning story template to support consistent, meaningful documentation across your centre.
View a StoryLearn how to view, comment and thank stories.
Print and Download StoriesHow to print or download published stories as a PDF.
Story Workflow - from Playground to Family ResponseSuggestions on how to fit story creation into your teaching day - from taking playground photos through to conversations with families
Individualized Framework Linking in Group Stories - US OnlyWrite one Group Story, then create unique links to framework outcomes or goals for each child - for DRDP, ELOF and all frameworks.
How to Use Story Due Notification Bells (Overdue Alerts)These alerts remind you when a child is due for a story, helping ensure regular updates for families.
Family StoriesHow you can use Family Stories to bring home learning into Educa.
Managing Your Printed StoriesUsing Stories to Print in Reports tab to track which stories have been printed.
Draft & Published Stories - Who Sees Them, Who Can Edit?Manage who can view and edit stories using the Story Collaboration setting.
Forms
How to create and manage Forms
About Forms - Child, Teacher and Centre FormsForms are online documents. They can relate to children, teachers or your centre, they can be private or shared.
Form Types & Use CasesChoose the right form type for your purpose depending on your subject - children, teachers or your centre.
How to Create a FormCreate new forms from the Active Forms page. Each form has its own unique template. Forms can be used as often as needed.
Create and Manage Form TemplatesEach new form requires a source Form Template. You can use or adapt a "public" Educa template or create one from scratch.
Planning
How to create and Manage Plans
How to Create a PlanCreate and share plans to set goals, link stories, and collaborate with teachers and families.
Setting Up Planning TemplatesCreate or adapt planning templates that define plan sections, family visibility, and linking options. Best practice: copy an Educa template, tweak it, publish, then archive older versions to avoid changing…
Plan VisibilityUnderstand who can see your plans, how visibility is controlled by templates, and how to keep certain content private from families.
Professional Development for Teachers
Tools to manage professional development
Teacher PortfoliosYour private space on Educa to record, store, and share your professional development.
Customising Teacher Portfolio Reflection QuestionsUpdate the reflection text boxes that appear on your teacher portfolio posts.
Teacher MessagesShare internal updates and resources with your Teacher team.
Keeping Families Informed
Tools to communicate with Families
Message Board PostsShare announcements, reminders, photos and centre news with families and teachers using the Message Board.
ConversationsHow to use conversations to send private messages
Child NotesAdd shared or private notes to a child’s profile to keep everyone informed.
PoliciesStore and share your centre policies with teachers and family in Educa.
ResourcesShare documents with Families and Teachers through your Resources Library.
RoutinesTrack sleep, nappy changes, meals and daily care updates.
For Schools
Settings to consider for Schools
Student Users - SchoolsHow to set up Student users so they can login themselves.
Student User - Create Story & Approval Process - SchoolsStudents use stories to highlight work, interact with the teacher, link to personal goals and frameworks, and share with family.
Approving Stories - for School TeachersEduca has two ways to manage pending stories - full edit mode where you can add to the story or a quick approval mode.
Archived Features
Features not available for new sites
LogbookHow to use the Logbook to either record events or create a schedule all teachers can see.