Feature Guides | Educa Knowledge Base

Feature Guides

Learn how to use Educa's many features with our handy guides.

42 articles in this collection
Written by Kieren Swann, Alick Draper, and Aaron Rushworth

Engaging Families with Learning Stories

Create an Individual Story

Learn how to create a story for a single child to be shared with their family and educators only.

Written by Alick Draper
Updated over a week ago

Create a Group Story

Save time by writing one story and posting it to multiple children's portfolios for their families to see.

Written by Alick Draper
Updated over a week ago

Copy a Story

Save time by copying individual stories to another child's profile, making changes before publishing.

Written by Alick Draper
Updated over a week ago

Formatting Your Learning Story

Learn how you can use image alignment and tables to layout our stories on Educa.

Written by Alick Draper
Updated over a week ago

Advanced Image Editor

Learn how to make the most out of Educa's image editor.

Written by Alick Draper
Updated over a week ago

View a Story

Learn how to view, comment and thank stories.

Written by Alick Draper
Updated over a week ago

Manage a Story

Learn how to edit, delete, print and download stories.

Written by Alick Draper
Updated over a week ago

Print Wizard

Learn how to print stories created on Educa.

Written by Alick Draper
Updated over a week ago

Embedding Videos

This article explains how to embed a video from Youtube or Google Drive to your Educa Site.

Written by Aaron Rushworth
Updated over a week ago

Centralising Your Documentation

Forms

Forms are online documents. They can relate to children, teachers or your centre, they can be private or shared.

Written by Alick Draper
Updated over a week ago

Form Types & Use Cases

Choose the right form type for your purpose depending on your subject - children, teachers or your centre.

Written by Alick Draper
Updated over a week ago

Creating a Form Template

Each new form requires a new Form Template. You can use a standard template, copy an existing template or create one from scratch.

Written by Alick Draper
Updated over a week ago

Creating a Form

Create new forms from the Active Forms page. Each form has its own unique template. Forms can be used as often as needed.

Written by Alick Draper
Updated over a week ago

Setting Up Planning Templates

How to create or edit a planning template that will show up in Active Plans, for teachers to use.

Written by Alick Draper
Updated over a week ago

Writing a Plan

Learn how to write plans on Educa, for individuals or groups.

Written by Alick Draper
Updated over a week ago

Linking to a Plan

How to link a plan to individual or a group stories, forms, teacher portfolio posts or to other plans.

Written by Kieren Swann
Updated over a week ago

Professional Development for Teachers

Teacher Portfolios

Educa's Teacher Portfolios allow you to document your professional development in collaboration with mentors and peers.

Written by Alick Draper
Updated over a week ago

Teacher Messages

Strengthen communication between your team of educators by utilising Educa's Teacher Messages.

Written by Alick Draper
Updated over a week ago

Deep Insights from Reporting

Child Reports

Discover the Educa generated reports, based on a child's development.

Written by Alick Draper
Updated over a week ago

Educator Reports

Discover the Educa generated reports build around a teacher and their Educa activity.

Written by Alick Draper
Updated over a week ago

Usage Reports

Discover the Educa generated reports providing you with insights into your usage.

Written by Alick Draper
Updated over a week ago

Keeping Families Informed

Message Board

Easily share news and updates with educators and families with Educa's Message Board.

Written by Alick Draper
Updated over a week ago

Child Notes

How to add shared or private notes to a Child's profile for parents and teachers to view.

Written by Alick Draper
Updated over a week ago

Centre Info

Also known as Service Info or School Info, this is a page to display all of your centre contact details.

Written by Alick Draper
Updated over a week ago

Calendar

Create your own or import your Google Calendar to Educa to keep families and educators informed.

Written by Alick Draper
Updated over a week ago

Policies

Store you policy documents digitally with Educa and share them with families and educators in one click.

Written by Alick Draper
Updated over a week ago

Resources

Share resources with families or only teachers through Educa's Resources Library.

Written by Alick Draper
Updated over a week ago

Routines

Learn how to use Routines to record nappy changes, sleep times, meals and more.

Written by Alick Draper
Updated over a week ago

Managing Your Educa Site

Assign Teachers Different Access

How to enable a teacher's Admin rights, reviewer settings and approval settings.

Written by Alick Draper
Updated over a week ago

Multi-Site Sharing

How to share posts and documents between multiple Educa sites.

Written by Alick Draper
Updated over a week ago

Linking Siblings

Learn how to link siblings to each other and link the associated parent accounts.

Written by Alick Draper
Updated over a week ago

Archiving Child Profiles

How to delete/archive a profile when a child has left your service.

Written by Alick Draper
Updated over a week ago

Recover an Archived Profile

How to re-activate a child's archived profile

Written by Kieren Swann
Updated this week

Child Transfer

How to transfer a child's profile to another Service.

Written by Alick Draper
Updated over a week ago

Set a Teacher as a Parent

How to add an educator as a parent

Written by Alick Draper
Updated over a week ago

Features for Schools

Inviting Student Users

Invite student users to write stories in Educa

Written by Alick Draper
Updated over a week ago

Create a Student Story

Learn how students can share their work with their family, once approved by a teacher.

Written by Alick Draper
Updated over a week ago

Approving Student Stories

How to approve stories written by students.

Written by Alick Draper
Updated over a week ago

New Zealand Curriculum

If your school is using the New Zealand Curriculum, find out how to switch the display in Educa.

Written by Alick Draper
Updated over a week ago

Support Your Educa Usage with External Sites

Turn on Spell Check in your browser

How to set up spell check in Google Chrome

Written by Alick Draper
Updated this week

Translating Educa using Google Translate

How to translate a page on your Educa Site to a different Language

Written by Alick Draper
Updated this week

Archived Features (Not available for new sites)

Logbook

How to use the Logbook to either record events or create a schedule all teachers can see.

Written by Alick Draper
Updated over a week ago