Feature Guides
Explore different Educa Features
By Educa1 author40 articles
Learning Stories
How to create and manage Stories
- Create an Individual StoryWrite and share an Individual Story for a child with their Family and linked Teachers.
- Create a Group StoryCreate and share a Group Story for multiple Children at once and share with their Family and linked Teachers.
- How to Copy a Story to Another ChildSave time by reusing story text while personalising it for each child.
- How to Use Story ApprovalSet up and manage Educa’s review and approval process for learning stories.
- Learning Story TemplateLearn how to customise your learning story template to support consistent, meaningful documentation across your centre.
- View, Thank, and Comment on StoriesLearn how to view your child’s stories, thank educators, and add comments.
- Print and Download StoriesHow to print or download published stories as a PDF.
- Story Workflow - from Playground to Family ResponseSuggestions on how to fit story creation into your teaching day - from taking playground photos through to conversations with families
- Individualized Framework Linking in Group Stories - US OnlyWrite one Group Story, then create unique links to framework outcomes or goals for each child - for DRDP, ELOF and all frameworks.
- How to Use Story Due Notification Bells (Overdue Alerts)These alerts remind you when a child is due for a story, helping ensure regular updates for families.
- Family StoriesHow you can use Family Stories to bring home learning into Educa.
- Managing Your Printed StoriesUsing Stories to Print in Reports tab to track which stories have been printed.
- Draft & Published Stories - Who Sees Them, Who Can Edit?Manage who can view and edit stories using the Story Collaboration setting.
Forms
How to create and manage Forms
- Understanding Forms in Educa (Child, Teacher & Centre Forms)Create, manage and share digital forms linked to children, teachers or your centre.
- How to Create a FormCreate and share Forms to collect and record information in Educa.
- Create and Manage Form TemplatesCreate a Form Template, then use it to create Forms for children, teachers, or your center.
Planning
How to create and Manage Plans
- How to Create a PlanCreate and share plans to set goals, link stories, and collaborate with teachers and families.
- Setting Up Planning TemplatesCreate or adapt planning templates that define plan sections, family visibility, and linking options. Best practice: copy an Educa template, tweak it, publish, then archive older versions to avoid changing…
- Plan VisibilityUnderstand who can see your plans, how visibility is controlled by templates, and how to keep certain content private from families.
- Archive or Delete PlansLearn how to archive plans, reactivate archived plans, and delete plans when deletion is available.
Professional Development for Teachers
Tools to manage professional development
- Teacher PortfoliosYour private space on Educa to record, store, and share your professional development.
- Customising Teacher Portfolio Reflection QuestionsUpdate the reflection text boxes that appear on your teacher portfolio posts.
- Teacher MessagesShare internal updates and resources with your Teacher team.
Keeping Families Informed
Tools to communicate with Families
- Message Board PostsShare announcements, reminders, photos and centre news with families and teachers using the Message Board.
- ConversationsHow to use conversations to send private messages
- Child NotesAdd shared or private notes to a child’s profile to keep everyone informed.
- PoliciesStore and share your centre policies with teachers and family in Educa.
- ResourcesShare documents with Families and Teachers through your Resources Library.
- RoutinesTrack sleep, nappy changes, meals and daily care updates.
- Family Comments and Who Sees ThemUnderstand who can see family comments, teacher replies, and story Thanks in Educa.
For Schools
Settings to consider for Schools
- Student Users - SchoolsHow to set up Student users so they can login themselves.
- Student User - Create Story & Approval Process - SchoolsStudents use stories to highlight work, interact with the teacher, link to personal goals and frameworks, and share with family.
- Approving Stories - for School TeachersEduca has two ways to manage pending stories - full edit mode where you can add to the story or a quick approval mode.
Archived Features
Features not available for new sites