Feature Guides

Create an Individual Story

Learn how to create a learning story for one child to share with parents, extended family and linked educators only. Draft and publish.

Written by Alick Draper
Updated over a week ago

Create a Group Story

Save time by writing one story and posting it to multiple children's portfolios for their families to see.

Written by Alick Draper
Updated over a week ago

Creating Stories on Your Phone

Learn how to create a story on mobile using Educa's web app - on the go. For Android and iOS 13 and higher.

Written by Alick Draper
Updated over a week ago

Get Creative! Story Layouts & Designs

Educa supports creative layouts, backgrounds and fonts.

Written by Alick Draper
Updated over a week ago

Copy a Story

Save time by copying individual stories to another child's profile, making changes before publishing.

Written by Alick Draper
Updated over a week ago

Image Toolbar and Advanced Image Editor

Learn how to make the most out of Educa's image editor.

Written by Alick Draper
Updated over a week ago

Edit, Delete & Print Stories

Learn how to edit, delete, print and download stories. Alos how to locate draft stories.

Written by Alick Draper
Updated over a week ago

View a Story

Learn how to view, comment and thank stories.

Written by Alick Draper
Updated over a week ago

Story Print Options

Educa has many learning story printing options. Change your title header, add backgrounds, change page size and more.

Written by Alick Draper
Updated over a week ago

Marking a Story as a "Day Journal"

Sometimes it's not a Learning Story, it's just about fun with the children. About the Day Journal option.

Written by Alick Draper
Updated over a week ago

Video Upload Errors, Embed Instead

Getting a video too large error? There are 2 ways around the Educa video limit size - embed or compress using a free online site.

Written by Aaron Rushworth
Updated over a week ago

Download PDF & Print Options

How to save stories as a PDF on iOS and different browsers

Written by Geoff Nixon
Updated over a week ago

Forms

Forms are online documents. They can relate to children, teachers or your centre, they can be private or shared.

Written by Alick Draper
Updated over a week ago

Form Types & Use Cases

Choose the right form type for your purpose depending on your subject - children, teachers or your centre.

Written by Alick Draper
Updated over a week ago

Creating a Form Template

Each new form requires a source Form Template. You can use or adapt a "public" Educa template or create one from scratch.

Written by Alick Draper
Updated over a week ago

Creating a Form

Create new forms from the Active Forms page. Each form has its own unique template. Forms can be used as often as needed.

Written by Alick Draper
Updated over a week ago

Writing a Plan

Use plans to connect stories into a bigger narrative, to plan learning experiences or to set goals, for individuals or groups.

Written by Alick Draper
Updated over a week ago

Linking to Plans - Live & Copy as PDF

Educa allows for internal linking to plans and from plans to help document your process and for collecting evidence.

Written by Kieren Swann
Updated over a week ago

Setting Up Planning Templates

How to create or edit a planning template that will show up in Active Plans, for teachers to use.

Written by Alick Draper
Updated over a week ago

DRDP & ELOF Ratings - Assessment

Summative and formative assessment in Educa using Educa Ratings tool - for DRDP and ELOF for Head Start and state agencies.

Written by Geoff Nixon
Updated over a week ago

Teacher Portfolios

Every teacher has a private Teacher Profile and Teacher Portfolio - for managing and documenting your professional development.

Written by Alick Draper
Updated over a week ago

Teacher Messages

Strengthen communication between your team of educators by utilising Educa's Teacher Messages.

Written by Alick Draper
Updated over a week ago

Child Reports

Discover the Educa generated reports, based on a child's development.

Written by Alick Draper
Updated over a week ago

Educator Reports

Discover the Educa generated reports build around a teacher and their Educa activity.

Written by Alick Draper
Updated over a week ago

Usage Reports

Discover the Educa generated reports providing you with insights into your usage.

Written by Alick Draper
Updated over a week ago

Message Board

Share announcements and news - by class, group or with everyone - families and educators, your choice. This is everyone's home page.

Written by Alick Draper
Updated over a week ago

Child Notes

How to add shared or private notes to a Child's profile for parents and teachers to view.

Written by Alick Draper
Updated over a week ago

Centre Info

Also known as Service Info or School Info, this is a page to display all of your centre contact details.

Written by Alick Draper
Updated over a week ago

Calendar

Create your own or import your Google Calendar to Educa to keep families and educators informed.

Written by Alick Draper
Updated over a week ago

Policies

Store you policy documents digitally with Educa and share them with families and educators in one click.

Written by Alick Draper
Updated over a week ago

Resources

Share resources with families or only teachers through Educa's Resources Library.

Written by Alick Draper
Updated over a week ago

Routines

Learn how to use Routines to record nappy changes, sleep times, meals and more.

Written by Alick Draper
Updated over a week ago

Assign Teachers Different Access

How to enable a teacher's Admin rights, reviewer settings and approval settings.

Written by Alick Draper
Updated over a week ago

Linking Siblings

Learn how to link siblings to each other and link the associated parent accounts.

Written by Alick Draper
Updated over a week ago

Archiving Child Profiles

How to delete/archive a profile when a child has left your service.

Written by Alick Draper
Updated over a week ago

Recover an Archived Profile

How to re-activate a child's archived profile

Written by Kieren Swann
Updated over a week ago

Child Transfer

How to transfer a child's profile to another Service.

Written by Alick Draper
Updated over a week ago

Set a Teacher as a Parent

How to add an educator as a parent

Written by Alick Draper
Updated over a week ago

Multi-Site Sharing

How to share posts and documents between multiple Educa sites.

Written by Alick Draper
Updated over a week ago

Network Hub - Management Site for Groups

Set up and overview of new remote management and reporting site for groups and associations

Written by Geoff Nixon
Updated over a week ago

About Student Users (& Invites) - Schools

Educa has a "student user" option - mainly for schools.

Written by Alick Draper
Updated over a week ago

Student User - Create Story & Approval Process - Schools

Students use stories to highlight work, interact with the teacher, link to personal goals and frameworks, and share with family.

Written by Alick Draper
Updated over a week ago

Approving Stories - for School Teachers

Educa has two ways to manage pending stories - full edit mode where you can add to the story or a quick approval mode.

Written by Alick Draper
Updated over a week ago

New Zealand Curriculum

If your school is using the New Zealand Curriculum, find out how to switch the display in Educa.

Written by Alick Draper
Updated over a week ago

Logbook

How to use the Logbook to either record events or create a schedule all teachers can see.

Written by Alick Draper
Updated over a week ago