What is a Network Hub?
A Network or Management Hub is central site that allows head office staff to perform simple tasks for centers in a group from one place. Use the Hub to see a summary of activity, share, post, manage staff, extract reports and more.
Note, while hub users can be granted permission to perform remote actions on selected sites (hub actions), actual site access requires adding the user as a teacher on the Teachers page of the Hub or by invitation from the local site. This added step protects the privacy of local site data as per GDPR recommendations.
Once a Hub is set up, Hub Admins can add sites to the Hub using the "Link Center" button on the Centers home page. Here's what the hub looks like:
How User Permission and Access to Sites Works
Educa Support will create the Hub site, manually link the centers you request and then invite a Hub admin from your organisation, who can then invite others.
The Hub has two roles - Hub Admins and Hub Users.
Hub Admins automatically see all sites, including new sites added. ThIs means they can always perform all hub actions on all sites. However, to have local site access they need to be added as a teacher to the local site either via the Teachers Page on the Hub or by local site invitation. If you click on a site name and get a login page, you do not have access to that center.
Hub Admins manage all aspects of Hub User access - inviting them in the first place, removing them, managing their status and connecting them to remote sites. Only Hub Admins can do this. Furthermore, Hub Admins can add teachers to sites, whereas Hub Users can edit existing teachers only.
Hub Admins can invite and set per site permissions for a Hub User on the Manage Hub Users page (under the Settings cog at the top). The Hub User will be sent an activation link - clicking that link completes the process. If new sites are added, Hub Users permissions need to be manually updated.
Once permissions are granted, Hub Users will see their sites and will be able to perform all Hub actions.
Note, if a Hub User would like site access, s/he needs to be added as a teacher for each site on the hub's Teacher's Page by a Hub Admin or they need to be invited to the site by a local site Admin.
Summary of Functions
Teacher messages - send messages to all teachers or to teachers at selected sites. Replies are seen by all teachers on the original list (as per regular Educa logic).
Hub teacher messages - members have a "teacher message" channel just for them under Community, like any Educa site.
Teacher management - Hub Admins can add or remove teachers, Hub Users can edit details and change local site status - "teacher" or "admin.".
Go to Individual Sites - from Hub home page, one-click to access any site if you are a member of that site. The dashboard of activity is updated once a day. [Note: orange links indicate sites you can access directly, i.e., where you are registered on the individual site.]
Policies and Resources - under the Library tab, share, remove or update Policies and Resources with all or selected sites. This is a unique link shared by all sites. It can not overwrite anything already on a site.
Reports - child story and parent engagement reports by site or multiple sites.
Message Board - send announcements or messages to parents at all sites or selected sites. Given the complexity of family privacy, site to site, these messages are announce only. No replies are allowed.
Library Templates for and plans, forms - coming soon.