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Routines

Track sleep, nappy changes, meals and daily care updates.

Educa avatar
Written by Educa
Updated over a week ago

Routines replaces paper daily sheets with a shared digital log for families and teachers. Use it to record key care information, keep families informed, and stay organised across the day. Families and teachers will only see routine entries for children they’re linked to.

What You Can Record

Use Routines to capture:

  • Sleep times

  • Meals and bottles

  • Nappy changes

  • Requests (e.g. “no dairy today”)

  • General notes and reminders

Accessing Routines

You can access Routines through Tools > Routines.

Viewing Routines

The Routines log shows summary for your whole centre, including a daily tally of how many entries were created for each routine type.

Use the filters at the top (type, children, date) to narrow down what you want to see.

Routine Types

Sleep

Feed

Change

Note

Request

Recording a Routine Entry

To add a new routine:

  1. Click New Entry.

  2. Choose the routine type.

  3. Select the child/children.

  4. Enter the details for each child. You can customise times, notes or quantities per child.

  5. Click Save.

Your entries will appear immediately in the Routines log and on each child’s profile for linked families and teachers.

Note: New Routines entries will not send parents an email notification unless it's the Request type.

Adding Sleep Records

You can record sleep either in real time or after the child wakes up.

Option 1 – Record in real time

  1. When the child falls asleep, click New Entry → Sleep.

  2. Select the child/children.

  3. Enter the sleep start time/s and leave the wake-up time blank.

  4. Click Save.

The Routines log will now show which children are Sleeping now and for how long.

When the child wakes up:

  1. Go to Sleeping Now at the top of the Routines page.

  2. Select the child/children.

  3. Enter the wake-up time/s.

  4. Click Save to complete the sleep record.

Option 2 – Record after the sleep

  1. Click New Entry → select Sleep.

  2. Select the child/children.

  3. Enter the sleep start and wake-up time/s.

  4. Click Save.

Managing Routine Records

  • Deleting records

    • You can only delete a routine on the same day it was created using the trash can icon. After that, the record becomes part of the permanent log.

  • Printing records

    • Use the filters at the top (type, children, date) to narrow down what you want to see.

    • Use the Print button in the top-right corner of the Routines page to print or save the currently selected records.

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