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Routines

Track nappy changes, sleep, meals and daily care updates.

Educa avatar
Written by Educa
Updated over a week ago

Routines replaces paper daily sheets with a shared digital log for parents and educators. Use it to record key care information, keep families informed, and stay organised across the day.

What You Can Record

Use Routines to capture:

  • Sleep times

  • Meals and bottles

  • Nappy changes

  • Requests (e.g. “no dairy today”)

  • General notes and reminders

Routines entries are visible to Parents and Teachers linked to a child, giving everyone a simple view of the child’s day.

Accessing Routines

You can access Routines through Tools > Routines.

Viewing Routines

The Routines log shows a daily summary for your whole centre, including how many entries were created for each routine type.

Use the filters at the top (type, child, date) to narrow down what you want to see.

Parents and profile teachers will only see routine entries for the children they are linked to.

Recording a Routine Entry

To add a new routine:

  1. Click New Entry.

  2. Choose the routine type (Sleep, Meal, Nappy, Request, General Note, etc.).

  3. Select one or more children.

  4. Enter the details for each child. You can customise times, notes or quantities per child.

  5. Click Save.

Your entries will appear immediately in the Routines log and on each child’s profile for linked families and teachers.

Managing Routine Records

  • Deleting records

    • You can only delete a routine on the same day it was created. After that, the record becomes part of the permanent log.

  • Printing records

    • Use the Print button in the top-right corner of the Routines page if you need a hard copy for your files or families.d

Adding Sleep Records

You can record sleep either after the child wakes up or in real time.

Option 1 – Record after the sleep

  1. Click New Entry → select Sleep.

  2. Choose the child.

  3. Enter the sleep start and wake-up times.

  4. Click Save.

Option 2 – Record in real time

  1. When the child falls asleep, click New Entry → Sleep.

  2. Select the child.

  3. Enter the sleep start time and leave the wake-up time blank.

  4. Click Save.

The Routines log will now show which children are Sleeping now and for how long.

When the child wakes up:

  1. Go to Sleeping Now at the top of the Routines page.

  2. Select the child.

  3. Enter the wake-up time.

  4. Click Save to complete the sleep record.

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