🔒 Site Admins only – If you don’t see this option, you don’t have permission. Ask someone with site admin access at your centre to help.
Story Approval helps your centre maintain quality and consistency in learning stories. It ensures stories are polished before families see them, provides teachers with mentoring through reviewer feedback, and makes publishing more efficient by clarifying responsibilities for both authors and reviewers.
Here is an overview of of the review process once it's set up.
Turn on Story Approval
Go to Settings > Site Settings > Site Features.
Tick Story Approval to activate.
Assign reviewers
Go to Settings > Site Settings > Story Approval.
Select teacher(s) who will act as reviewers and tick Is a Reviewer.
Assign each teacher up to three reviewers.
For teachers who do not need approval, enable Auto-Approval in their teacher profile.
Submitting a Story for Approval (Teachers)
Teachers who need approval will see Submit for Approval instead of Publish.
You can leave a private comment for your reviewer before submitting.
Once submitted, the story status changes to Pending.
Reviewers receive an email notification once a story has been submitted for review.
Note: Once you’ve submitted a story for approval, you cannot edit it yourself.
Ask your reviewer to make changes on your behalf during their review, or
Return for Rework: The reviewer can send it back to you, changing its status to Needs Rework, so you can revise and re-submit.
Manage pending stories (Reviewers)
Go to Children > Pending Stories.
Select a story to open the review page.
Choose an action:
Approve → Publishes immediately.
Return for Rework → Sends back to the author.
Edit on Behalf → Make edits before approving.
Note: A story only needs approval from one reviewer. Once approved, it is published and removed from the pending list for all other reviewers.
Additional comments can be added before approving or returning for rework.
Teachers can access all of their approval comments through their Teacher Profile.
