Implementing a review process ensures every learning story is accurate, polished, and aligned with your centre’s standards before families see it. Story Approval helps maintain quality, provides clear responsibilities for authors and reviewers, and streamlines feedback loops.
Learn how to turn on Story Approval, assign reviewers, submit stories for approval, and manage pending items. Once enabled, only Administrators can switch the feature on or off, and teachers must have an assigned reviewer.
Prerequisites
You must have site admin rights to enable or disable Story Approval.
Each teacher needs at least one Reviewer assigned in their site settings.
Setting Up Story Approval
Go to Settings > Site Settings > Site Features.
Tick the Story Approval box to activate.
Assigning Reviewers
Navigate to Site Settings > Settings > Story Approval.
Select teacher(s) who will review stories and tick "Is a Reviewer",
Assign teachers who need story approval to up to three reviewers.
If there are teachers who do not require story approval can be excluded from this process.
Simply mark Auto-Approval in their Teacher Profile.
Submitting a Story for Approval
Teacher who need their stories approved will see a Submit for Approval button instead of Publish.
You have the option to leave a private comment for the reviewer before submitting the story.
In your draft story, click Submit for Approval in the toolbar below the story.
The story status updates to Pending Review.
Note: Reviewers receive an email notification when a story is submitted.
Important
Once you’ve submitted a story for approval, you cannot edit it yourself.
Ask your reviewer to make changes on your behalf during their review, or
Return for Rework: The reviewer can send it back to you, changing its status to Needs Rework, so you can revise and re-submit.
Managing Pending Stories
Reviewers go to Children > Pending Stories.
Click any pending story to open the review pane.
Available actions:
Approve: Publishes the story immediately.
Return for Rework: Sends it back to the author (status: Needs Rework).
Edit on Behalf: Reviewer makes edits directly before approval.
Additional comments can be added before approving or returning for rework.
Teachers can access all of their approval comments through their Teacher Profile.
