This article describes the Ratings workflow in Educa and the setup process. For centers using the ELOF, Educa has the ELOF-D, which has an automatic alignment to the DRDP in the background. For centers using the DRDP, Educa has several DRDP views available.
Educators write learning stories and link to their frameworks of choice and this link auto populates the DRDP ratings tool.
In Ratings, learning stories are the primary evidence to support the outcomes selected. At period ends, educators can add observations to complete Ratings. Here is the process:
- Link to the DRDP from learning stories
- Add observations to unrated measures in Ratings tool
- Export excel data to DRDP Online, PDF reports for families
Set Up Steps for Admins
1. Under Frameworks, activate the required views - so that they will be visible in learning stories
2. Select "Default" DRDP view - click Settings on Ratings home page
3. Under Ratings, on home page under Settings - select your assessment periods, Note, Educa supports multiple and overlapping periods
4. Set number of evidence items required, defaulted to 1
5. Update center info - if you are using Educa to export data
Note, the DRDP and other state exports typically require child data such as ethnicity to be included. This can be updated on each child's Ratings page, under "Edit Rating Info."
At period end, use "Export" on Ratings home page to export by class and view type.
Individual Child Ratings - Work Flow
Click to the child's rating from the Ratings page or from the child's profile navigation.
Highlighted rows indicate measure that have no linked story or observation. To add an observation either click the measure label to see all outcomes in detail or click on the outcome you want.
The PDF button produces a parent-friendly report for the DRDP view and period selected. This supplements learning stories.
The DRDP view can be changed from the default for an individual child using the selector at the top of the child's Ratings page.
What date is used for learning story evidence?
Educa uses the learning story date, the "when it happened" date for populating ratings. This story date can be changed by story editors.
Why am I seeing no periods?
If the default period is not showing, go to "Settings" on the Ratings home page and either select an existing period or add a new period using the date selectors.
Where do the Export reports go?
These excel data reports download to your computer immediately. And so please check your Downloads folder.
Does Ratings work for other than the DRDP and ELOF frameworks?
No. Most other frameworks are curriculum guides or learning goal frameworks, they are not intended as assessments.
Why can't I see the DRDP view option I need in the Ratings dropdown?
Educa offers Ratings for Preschool Essential, Fundamental and Comprehensive View and for Infant/Toddler Essential. If you do not see your required profile available for linking in stories or in Ratings, it will be because it first needs to be enabled on the Frameworks page (under Tools) by a site Admin.
When should I use the ELOF-D?
This configuration is only to be used with the approval of your state agency. The workflow links Learning Stories to the ELOF, but posts to the DRDP Fundamental View in the background for DRDP reporting. If you are using the ELOF, activate both ELOF-D and DRDP Fundamental View in Frameworks, and deselect Learning Stories for the DRDP - so that only the ELOF-D is seen as available for story linking.