You can only invite family members after the children are uploaded into Educa, when they will automatically be given a child profile.


By default, all site administrators and educators can invite family members to a child's profile - either one at a time or in bulk. Once the primary guardian is invited to a child's profile that person can then invite (and disinvite) other family members.

Two Ways to Invite

To invite one at a time, go to the child's profile and add the family member. If you uploaded children via an upload, the parent contact should already be there.

To manage all family invites together, go to "Manage Users" (under Settings in the Educa sidebar), where you can review who has accepted any prior invites, and where you can send or resend an invitation to all parents.

Note, you will notice a "Last Invite/Create" column for each parent. When a child is first uploaded and if there is a parent attached to that upload, the date of the upload will post in this field. The parent will not be invited to Educa at that time. You need to manually send an invitation, when you are ready.

Setting Invitation Rights

Some centres may opt for tighter privacy settings meaning that only educators or only site administrators can invite family members. 

  • If you're a parent and you cannot see the option to invite family members on your child's profile you should speak with the staff at your child's centre.

  • If you're an educator and you cannot see the option to invite family members on a child's profile you should speak with your site administrator. 

To invite family members, head to the child's profile through the All Children page. It's here you'll see the Invite Family button.

Top Tip: Admins can manage all pending family invitations on the 'Manage Users' page.

If a family member needs to be added to multiple child profiles you should invite them to only one child's profile initially. Once they have accepted the invitation an educator can use the Link to Parent function to link the family member to additional children.

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