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Add Children to Your Site

Create a child’s profile to start securely documenting and sharing their learning.

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Written by Educa
Updated over a week ago

🔒 Site Admins only – If you don’t see this option, you don’t have permission. Ask someone with site admin access at your centre to help.

Creating a child’s profile is the first step to securely documenting their learning, sharing updates with families, and keeping records in one place.

Required Information

Before creating a child profile, make sure you have:

  • First name and last name

  • Date of birth

  • Gender

  • At least one family contact (you can add them after creating the profile, but this is required before sharing learning)

  • Guardian consent to store this information in Educa (as per your centre’s enrolment process)

Tip: The more complete a child’s profile is, the easier it is for your team to manage learning documentation and for families to feel connected.

How to Add a Child

  1. Go to Children in the main menu, then select All Children.

  2. Click + New Child to add a child.

  3. Enter the required details.

  4. (Optional) While creating the child profile, you can also:

    • Upload a profile picture

    • Add the child to a Class

    • Assign a Profile Teacher

  5. Click Save to create the child profile..

After saving, the child will appear on the All Children page. If you assigned them to a Class, they’ll be listed under that Class.

Note: Only linked educators and invited family members can access the child’s profile.

Update a Child’s Profile

To update details at any time, click Edit Profile.

You can also allow parents to update their child’s profile through your site's Privacy Settings.


Add Children in Bulk

If you need to add several children at once, you can request a bulk upload:

  1. Fill in each child’s details in the required format.

  2. Send the completed spreadsheet to Educa Support.

For full instructions, see our Child Bulk Upload Guide.

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