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Add Children to Your Site

Create a childā€™s profile to start securely documenting and sharing their learning.

Written by Educa

šŸ”’ Site Admins only ā€“ If you donā€™t see this option, you donā€™t have permission. Ask someone with site admin access at your centre to help.

Creating a childā€™s profile is the first step to securely documenting their learning, sharing updates with families, and keeping records in one place.

Required Information

Before creating a child profile, make sure you have:

  • First name and last name

  • Date of birth

  • Gender

  • At least one family contact (you can add them after creating the profile, but this is required before sharing learning)

  • Guardian consent to store this information in Educa (as per your centreā€™s enrolment process)

Tip: The more complete a childā€™s profile is, the easier it is for your team to manage learning documentation and for families to feel connected.

How to Add a Child

  1. Go to Children in the main menu, then select All Children.

  2. Click + New Child to add a child.

  3. Enter the required details.

  4. (Optional) While creating the child profile, you can also:

    • Upload a profile picture

    • Add the child to a Class

    • Assign a Profile Teacher

    • Link a sibling's profile to connect the families across profiles

  5. Click Save to create the child profile.

  6. Invite one or more family members.

Tip: For three or more siblings, link two children first, then open each remaining siblingā€™s profile and link them to one of the already linked childrenā€”Educa will automatically connect the whole sibling group.

After saving, the child will appear on the All Children page. If you assigned them to a Class, theyā€™ll be listed under that Class.

Note: Only linked educators and invited family members can access the childā€™s profile.

Update a Childā€™s Profile

To update details at any time, click Edit Profile.

You can also allow parents to update their childā€™s profile through your site's Privacy Settings.


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Add Children in Bulk

If you need to add several children at once, you can request a bulk upload:

  1. Download the Bulk Child Upload Template.

  2. Fill in each childā€™s details in the required format.

  3. Send the completed spreadsheet to Educa Support.

For full instructions, see our Child Bulk Upload Guide.

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