🔒 Site Admins only – If you don’t see this option, you don’t have permission. Ask someone with site admin access at your centre to help.
Creating a child’s profile is the first step to securely documenting their learning, sharing updates with families, and keeping records in one place.
Required Information
Before creating a child profile, make sure you have:
First name and last name
Date of birth
Gender
At least one family contact (you can add them after creating the profile, but this is required before sharing learning)
Guardian consent to store this information in Educa (as per your centre’s enrolment process)
Tip: The more complete a child’s profile is, the easier it is for your team to manage learning documentation and for families to feel connected.
How to Add a Child
Go to Children in the main menu, then select All Children.
Click + New Child to add a child.
Enter the required details.
(Optional) While creating the child profile, you can also:
Upload a profile picture
Add the child to a Class
Assign a Profile Teacher
Click Save to create the child profile..
After saving, the child will appear on the All Children page. If you assigned them to a Class, they’ll be listed under that Class.
Note: Only linked educators and invited family members can access the child’s profile.
Update a Child’s Profile
To update details at any time, click Edit Profile.
You can also allow parents to update their child’s profile through your site's Privacy Settings.
Add Children in Bulk
If you need to add several children at once, you can request a bulk upload:
Download the Bulk Child Upload Template.
Fill in each child’s details in the required format.
Send the completed spreadsheet to Educa Support.
For full instructions, see our Child Bulk Upload Guide.
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