Privacy is at the core of Educa, and these settings give you control over who can access, edit, and view information on your site.

Most default settings work well for most sites, but you can adjust them at any time based on your centre's size, structure, and privacy preferences.

To access your privacy settings: Go to Settings > Privacy

Class Privacy determines whether teachers can access all children on your site or only those in their assigned classes.

When Class Privacy is turned off (the default for new sites), every teacher can view and contribute to any child's profile. This works well for small centers where teachers naturally interact with all children.

When Class Privacy is turned on, teachers can only access:

This is particularly useful for larger centers with multiple classrooms, or when you need to maintain clear boundaries between different groups or age levels.

You can enable Class Privacy from this page, then configure which teachers belong to which classes in Class Management. For a detailed guide on setting this up, see our Class Privacy article.

These settings control who has permission to make changes to child profiles and add new users to your site.

This determines which users can update a child's information, such as their name, date of birth, and family connections.

By default, both teachers and the child's parents can edit profile information. You can restrict this to teachers only if you prefer to maintain centralised control over profile data.

This controls who can send invitations to family members (parents, grandparents, etc.) to join a child's profile on Educa.

By default, both teachers and existing family members can send invitations. You can change this to:

This determines whether all teachers can create new child profiles, or only those with Site Admin access.

By default, only Site Admins can add children to your site. This ensures enrolments are managed centrally and prevents duplicate profiles.

You can enable this option if you operate a home-based service or have lead teachers who manage their own classroom enrolments.

These settings control what information is displayed to teachers and family members when using Educa.

By default, all family members connected to a child's profile can see each other's email addresses. Enable this setting if you prefer to keep family contact information private between families.

When enabled, family members can still communicate through the platform, but they won't see other families' email addresses on the child's profile page.

By default, last names are visible for all teachers and children on the All Teachers and All Children pages.

You can turn this off for simplified viewing if you prefer to display only first names in these list views.

Note: Last names will still appear when viewing individual profiles for teachers and children.

This option adds a reminder message at the bottom of every story posted on your site.

By default, this is turned off. When enabled, families will see this message below all stories:

"Please be sensitive when sharing stories with friends and family as other families' children may be involved."

This is useful if children from multiple families often appear together in stories and you want to remind families to consider privacy when sharing content outside the platform.

These settings control access to specific features within Educa.

The Teacher Story Report provides an overview of how many stories each teacher has created over a given time period.

By default, only Site Admins can view this report. Enable this option if you want all teachers to access the report as well.

Conversations allow teachers and families to communicate through private message threads.

By default, only teachers can start new conversations with family members. Enable this option if you want families to be able to initiate conversations themselves — teachers will receive notifications when a family member starts a conversation.