For mass uploads of children, Educa Support is on hand to help you upload all your children onto your site. Rather than having add these one-by-one there is a spreadsheet that you can fill out. The process is:
Create a spreadsheet in the format Educa requires - manually or using your admin system
Send spreadsheet to Educa
Educa Support will upload to your site
Check for duplicates and class assignments
Mass invite families when you are ready
1. Create Spreadsheet
There are two ways: Manually or export from a database
Manually. Download the template (click orange button below) and add each child's details to a new row. Include parent details in full so that you can send invites to their child's profile when it's ready.
To avoid duplicates - this spreadsheet should only include children new to Educa.
You may also leave the gender blank if you wish.
We require an email address for a caregiver to be added In Educa, so please make sure you add this along with their name otherwise they won't be added.
Using other admin database. If your parent and child data exists in another database (like APT, Infocare, QikKids, Procare, Childplus) already, please check within the other system if you can export the data in the required format to add to the spreadsheet.
Please note, Educa is a ChildPlus data partner.
2. Send to Educa
Once completed, send the spreadsheet through to our Support Team at firstname.lastname@example.org, along with the name of your service.
3. Educa Support Uploads Children
We will typically upload your children within 1 business day. We will notify you once the upload is completed.
4. Check for Duplicates and Class Assignments
Your upload should be for new children only. Check for last name changes or other name changes, making sure to avoid duplicate child profiles.
A child's class is part of the template. If you need to change class assignments, you can do that under Classes and Groups in Children tab. More here.
5. Mass Invite New Families
Go to this page to invite new families with one click.