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Classes are the main way to organise child profiles on Educa—often by room, age group, or teaching team. They help structure your site and can also be used to manage privacy, limiting what teachers can see. Additionally, you can set up Groups as another way to organise profiles. Note that only Site Admins can create and manage Classes or Groups.
Key Differences: Classes vs Groups
Class: Each child can belong to only one Class. Used as their primary grouping.
Group: Children can belong to multiple Groups. Helpful for shared interests, transitions, attendance days, etc.
Learn more about Groups ›
Create a New Class or Group
Go to Children > Classes & Groups.
Choose the Classes tab to add a Class, or the Groups tab to add a Group.
Click + Add Class or + Add Group.
Enter a name, assign teacher(s), and add children.
Click Save.
Add or Move Children Between Classes
On the Classes tab, select the Class you want to manage.
Use filters to find unassigned children or children already in another Class.
Tick the boxes beside the children you want to move.
Click Assign, then Save.
Update an Existing Class
Select the Class to update.
You can:
Change the Class name
Add or remove teachers
Add or remove children
Click Save to apply changes.
You can also reorder Classes on the All Children page. Drag and drop Classes in the left-hand menu to rearrange.
Archive an Entire Class
At the end of the year, you can archive all children in a Class at once:
Go to the Class you wish to archive.
Click Archive All.
⚠️ Children missing required details cannot be archived.
If you see this notification in the class management screen, it means the following profile/s in that class are missing required information. You can click on their name to be taken directly to their profile and edit it.
