Skip to main content
All CollectionsGetting StartedSite Set Up
Class Management - Add, Move and Archive Children
Class Management - Add, Move and Archive Children

Every child can belong to one class. Here's how to create new classes, add and move children between classes and archiving options.

Educa avatar
Written by Educa
Updated over a week ago

Class Management (Classes and Groups under the "Children" tab) is how Site Admins can manage Classes and Groups.

A Class is how the children are primarily grouped. Children can only belong to one class but they can belong to an unlimited number of Groups. They can be used to group children by days of attendance, special interests, additional learning needs, managing transitions or anything else you can think of. Learn more about Groups here.

If you see this notification in the class management screen, it means the following profile/s in that class are missing required information. You can click on their name to be taken directly to their profile and edit it.

We require the following information to be added to a child's profile:

  • First Name

  • Last Name

  • Date of Birth

  • 1x Family Contact (Name, relationship to child and Email)

Create a New Class or Group

Site Administrators can access the Classes and Groups page, selecting either the Classes or Groups tab.

You can add a Class once on the Classes tab or a Group when on the Groups tab.

You'll need to select a name, assign teachers and add children to the class or group. Once you have added the information for the class or group simply click Save

Adding Children to a Class or Group

You can add children to new or existing classes or Groups.

You'll be able to filter out the children to see those not assigned to a class and those in another class. Check the profiles of those children you wish to add to the class, click Assign and then hit Save.

Update the Details of an Existing Class

You can change the details of a class at any time by selecting the class. Here you'll be able to change the name of the class, assign teachers to the class, remove teachers from the class and make changes to the linked children. Just remember to hit Save once you've made the required changes.

You can also change the order the classes appear on the All Children page. To reorder the classes, just click on the class and drag it into the correct order in the menu of the left hand side of the page.

Archive an Entire Class

At the end of the year it is likely that you'll need to archive a number of child profiles as these children leave your service. Often these children will be in a single class. In these cases you can use the Archive All option, rather than doing this individually through their profile. 

Please note that any children who are missing required information from their profile will not be archivable until their profile is updated. You'll know which ones by the notification mentioned at the top of this article. You can click on their name to be taken directly to their profile to edit it and add the required information.

Did this answer your question?