Educa is a ChildPlus data partner, which means ChildPlus provides a dedicated report (6567) in the correct format for importing children into Educa. If you use ChildPlus in the US, you can export children from ChildPlus using report 6567 and have Educa Support upload them for you.
Before you start
You need access to ChildPlus and report 6567 (Educa child upload format).
You need an Educa site already set up.
This process is most useful when you are:
Setting up Educa for the first time, or
Adding a new intake of children each year.
Important: Only include children who are not already in Educa. This prevents duplicate child profiles.
If you have multiple sites, you’ll need a separate ChildPlus export file for each site.
Step 1 – Add the Educa report in ChildPlus
Ask ChildPlus to add report 6567 (created specifically for Educa customers) to your database.
Once report 6567 is available, open it in ChildPlus.
Step 2 – Build your list of children
Use report 6567 to select the children you want to add to Educa.
When using this report:
In your first year with Educa, include all active children.
In later years, include only children who are new to Educa, usually your new starters.
If you manage multiple sites, repeat this for each site and save a separate spreadsheet per site (for example, CenterName-ChildPlus-6567-2025-Intake).
Step 3 – Export the ChildPlus report
Run report 6567 for your chosen children.
Export the report as a spreadsheet file (for example, CSV or Excel).
This report already uses the format Educa needs for child uploads, so you shouldn’t need to change the columns before sending it.
Step 4 – Send the file to Educa
Attach your exported spreadsheet(s) to an email.
Email the file(s) to support@geteduca.com
Security note: For security, Educa deletes all upload files from our server once your data has been imported.
Step 5 – Wait for confirmation from Educa
Educa Support will upload the children into your Educa site using our child upload template.
We’ll email you once the upload is complete, usually within 2 business days.
Step 6 – Invite families from Educa
Once you receive confirmation that the upload is complete:
In Educa, go to Settings → Manage Users.
Use Invite All Families to send invitations to the families linked to the new child profiles when you’re ready. Families will receive an email invitation to access Educa and connect to their child’s learning profile.
Related Articles: