đ Site Admins only â If you donât see this option, you donât have permission. Ask someone with site admin access at your centre to help.
Understanding Classes vs Groups
Class â Each child can belong to only one Class. This is their primary grouping.
Group â Children can belong to multiple Groups. Use for flexible groupings beyond Classes.
Classes are the main way to group child profiles on Educaâoften by room, age group, or teaching team. They help structure your site and manage privacy by limiting which teachers can view certain children.
Groups offer another way to organise profiles and can include children from different Classes.
Some examples of groups for children
Days of attendance â e.g. âMonday group,â âTuesday groupâ for part-time children
Age bands â e.g. âInfants,â âToddlers,â âPreschoolersâ
Special activities â e.g. music, movement, or sports sessions
Additional support needs â e.g. speech and language support, extra learning help
Interests and play themes â e.g. âNature explorers,â âArt makersâ
Centre events â e.g. âExcursion group,â âCelebration groupâ
Create a New Class or Group
Go to Children > Classes & Groups.
Choose the Classes tab to add a Class, or the Groups tab to add a Group.
Click + Add Class or + Add Group.
Enter a name, assign teacher(s), and add children.
Click Save.
Add or Move Children Between Classes
On the Classes tab, select the Class you want to manage.
Use filters to find unassigned children or children already in another Class.
Tick the boxes beside the children you want to move.
Click Assign, then Save.
Update an Existing Class
Select the Class to update from the Classes tab.
You can:
Change the Class name
Add or remove teachers
Add or remove children
Click Save to apply changes.
Reorder Classes - To change the order Classes appear on the All Children page, drag and drop them within the left-hand menu of the Classes tab. This updates the display order for that page without affecting which children are in each Class.
Archive All children in a Class
Go to the Class you wish to archive.
Click Archive All at the bottom of the Class profiles.
Note: Children missing required details cannot be archived. If prompted, click the childâs name to edit their profile and complete the missing fields.
Note: Archiving works in the background and can take a few minutes. If the profiles are still showing in All Children, give it a moment, then refresh the page to see the update.
Related Articles