🔒 Site Admins only – If you don’t see this option, you don’t have permission. Ask someone with site admin access at your centre to help.
Adding teachers to your Educa site ensures they can contribute stories, plans, and updates right away and engage with families.
Each teacher gets their own secure login, protecting privacy and allowing personal portfolios.
Add a new Teacher
Click the Centre tab in the top menu.
Go to All Teachers.
Click + New Teacher.
Enter the teacher’s name and unique email address (required).
Assign a Class if needed.
Click Invite.
The teacher will receive an email with instructions to set their password and log in.
Note: If the invite isn’t received, ask them to check spam/junk folders. You can also resend the invite via Settings → Manage Users.
Manage Teacher Invitations
Use Settings → Manage Users to:
See pending invitations.
Resend or delete invites.
Transfer a Teacher from another Educa site
If a teacher is moving from another Educa site:
Add them as a new teacher (as above).
Once they accept, contact Educa Support with:
Their name and email.
The old site and new site names.
Educa Support can transfer their Teacher Portfolio across sites.
Delete a Teacher
Go to Centre → All Teachers.
Select All Teachers.
Click on the Teacher's name to open their Profile
Click Delete Teacher.
Notes: Deleting a teacher removes their login but does not delete their stories. All learning stories remain attached to the children’s profiles.
If a teacher may return, consider leaving their account inactive instead of deleting.
Recover a Deleted Teacher
If you deleted a teacher by mistake, contact Educa Support with their name and email address. Recovery may be possible.
Best Practices & Troubleshooting
Invite teachers early to avoid delays.
If an invite isn’t working:
Check that the email is correct and unique.
Have the teacher check spam/junk folders.
Regularly review your teacher list and remove inactive accounts.