DRDP Ratings help you complete assessments using DRDP 2015 or DRDP 2025. You can collect evidence from Learning Stories and observations, review each child’s mastery levels and prepare reports for families or DRDP Online.
Before you begin
A Site Admin must enable the required DRDP framework and create the rating periods.
Confirm which DRDP version and view each child should use.
Learning Stories must be dated within the selected rating period to appear as evidence.
Each child can use one DRDP view during a rating period.
How DRDP Ratings works
During the rating period, teachers can link Learning Stories and observations to DRDP measures.
At the end of the period, teachers:
Review the evidence collected for each child.
Add evidence for any remaining measures.
Confirm or update the mastery level.
Complete the child’s rating information.
Select Reviewed for period.
Generate reports or export the results to DRDP Online.
Set up DRDP Ratings
🔒 Site Admins only – Only users with site admin access can configure these settings. If you don’t see this option, you don’t have permission. Ask someone with site admin access at your centre to help.
Enable a DRDP framework
Go to Tools > Frameworks.
Find the DRDP framework and view required by your centre.
Enable the framework for learning stories.
Create a rating period
Go to Tools > Ratings.
Select Settings.
Under Rating Periods, enter:
The rating period name
The start date
The end date
Select the + button to add the period.
Set the minimum number of evidence items required before Educa automatically selects a mastery level.
Important: Set up rating periods before teachers begin adding evidence. Learning Stories and observations must be dated within the rating period.
Set up a child’s rating information
Before completing a child’s assessment:
Open the child’s Ratings page.
Select Edit Rating Info.
Choose the default DRDP view.
Complete the required personal information.
Save your changes.
Complete a child’s DRDP Ratings
When you link a Learning Story to the DRDP framework, the evidence automatically appears on the child’s Ratings page.
You can also add evidence directly from the Ratings page:
Go to Tools > Ratings.
Select the required rating period.
Select the child’s name to open their Ratings page.
Review the evidence already linked to each DRDP measure.
Measures without linked evidence are highlighted so you can quickly identify gaps and add evidence.
Add evidence to a measure
Select the measure or developmental level you want to add evidence to.
Choose a date within the selected rating period.
Either:
Link an existing Learning Story.
Add a new observation.
Save the evidence.
Repeat these steps until you have enough evidence to make an informed rating.
Note: A Learning Story only appears as evidence when its date falls within the selected rating period.
Review the mastery level
Green fields show the selected mastery levels, and orange lines indicate measures with no evidence.
By default, Educa selects the highest developmental level that meets your evidence requirement. Review each selection to confirm it reflects what the child demonstrates consistently over time and in different settings.
To change the selected mastery level:
Select the developmental level that best represents the child’s demonstrated learning.
Select Mastery Level.
Save your changes.
The selected mastery level should reflect what the child consistently demonstrates across different situations and over time.
Complete the rating period
Once you have reviewed all measures:
Confirm that the information under Edit Rating Info is complete.
Check that the assessment date is correct.
Review each selected mastery level.
Select Reviewed for period.
Review ratings from the summary page
The Ratings summary page provides an overview of children’s progress during the selected rating period.
From this page, you can:
See which children have complete or incomplete ratings.
Open an individual child’s Ratings page.
Generate PDF reports.
Export rating information for DRDP Online.
Use the summary page to identify any children or measures that still need attention before completing the rating period.
Generate a PDF report
You can generate a PDF report from either:
The Ratings summary page
An individual child’s Ratings page
To generate a report:
Select the child, rating period and DRDP view.
Select PDF.
Review the generated report.
Download or print the report as required.
The PDF provides a family-friendly summary of the child’s DRDP results.
Export ratings to DRDP Online
Once all ratings are complete:
Go to the Ratings summary page.
Select Export.
Choose the required:
DRDP view
Rating period
Children
Download the spreadsheet.
Upload the completed file to DRDP Online.
Before exporting, check that:
Each child’s Edit Rating Info section is complete.
The assessment date is correct.
The child’s details match their information in DRDP Online.
Every completed child is marked Reviewed for period.
For detailed export instructions, see Upload Data from Ratings to DRDP Online.
Frequently Asked Questions
Why can’t I see a Learning Story as evidence?
Why can’t I see a Learning Story as evidence?
Check the Learning Story’s date. It must fall within the start and end dates of the selected rating period.
Why can’t I see the DRDP view I need?
Why can’t I see the DRDP view I need?
A Site Admin must enable the required DRDP framework under Tools > Frameworks.
Why can’t I see any rating periods?
Why can’t I see any rating periods?
A Site Admin must create the rating period under Tools > Ratings > Settings.
Can a child use more than one DRDP view?
Can a child use more than one DRDP view?
A child can use one DRDP view during each rating period. Select the appropriate view before completing their assessment.
Can I change the mastery level selected by Educa?
Can I change the mastery level selected by Educa?
Yes. Educa suggests a mastery level based on the available evidence, but teachers should review and update it where necessary.
Where can I create a PDF report?
Where can I create a PDF report?
You can generate a PDF from the Ratings summary page or from the individual child’s Ratings page.
Where is the exported spreadsheet saved?
Where is the exported spreadsheet saved?
The file is downloaded to your computer. Check your browser’s downloads or your Downloads folder.