If your centre chooses to inform families about Educa Assist, you can copy and adapt the template below. This disclosure explains how the tool works and how information is handled.
When to Use This Template
Educa Assist is optional and controlled by each centre. Some services choose to proactively inform families about its use as part of their transparency practices.
You may wish to use this template:
When enabling Educa Assist for the first time
As part of your privacy or policy documentation
In a newsletter or message board post
If a parent asks about AI or writing support tools
You can adjust the wording to reflect your centre’s communication style.
Parent Disclosure Template (Copy & Paste)
Use of Educa Assist (Writing Support Tool)
Our service uses Educa Assist, a writing support tool within Educa, to help educators with spelling, grammar and clarity when preparing documentation.
Your child’s personal information is not shared with AI.
Educa Assist only processes the text an educator is actively working on. It does not access child profiles, photos, assessments, or family records.
Information is not stored or used to train AI systems.
Text is processed securely within Educa’s existing infrastructure and is not retained or reused after processing.
Teachers remain fully responsible for all content.
Educa Assist does not write or publish learning stories independently. Educators choose when to use it, review all suggestions, and approve everything before it is shared.
Why we use it
This tool helps reduce time spent on editing and proofreading so educators can focus more on engaging with children and families, while maintaining high-quality documentation.
If you have any questions, please speak with our Centre Director.
Important
Centres are responsible for deciding how and when they communicate about Educa Assist. This template is provided as a guide and can be modified to align with your policies.