🔒 Site Admins only – If you don’t see this option, you don’t have permission. Ask someone with site admin access at your centre to help.
Adding teachers to your Educa site ensures they can contribute stories, plans, and updates right away and engage with families.
Each teacher gets their own secure login, protecting privacy and allowing personal portfolios.
Add a new Teacher
Click the Centre tab in the top menu.
Go to All Teachers.
Click + New Teacher.
Enter the teacher’s name and unique email address (required).
Assign a Class if needed.
Click Invite.
The teacher will receive an email with instructions to set their password and log in.
Note: If the invite isn’t received, ask them to check spam/junk folders. You can also resend the invite via Settings → Manage Users.
Manage Teacher Invitations
Use Settings → Manage Users to:
See pending invitations.
Resend or delete invites.
Transfer a Teacher from another Educa site
If a teacher is moving from another Educa site, add them to your site as a new teacher. This sends them an invitation to join your site.
If they use the same email address as their previous Educa site, they can accept the invitation using their existing Educa account and password. They do not need a new login.
Before their access is removed from the previous site, the teacher may want to download a copy of their Teacher Portfolio. This should be done while they can still access that site.
Note: The Site Admin at the previous site is responsible for removing access if the teacher no longer needs it.
Delete a Teacher
Go to Centre → All Teachers.
Select All Teachers.
Click on the Teacher's name to open their Profile
Click Delete Teacher.
Note: Deleting a teacher removes their login but does not delete their stories. All learning stories remain attached to the children’s profiles.
If a teacher may return, consider leaving their account inactive instead of deleting.
Recover a Deleted Teacher
If you deleted a teacher by mistake, contact Educa Support with their name and email address. Recovery may be possible.
Best practices and troubleshooting
To keep teacher access running smoothly:
Invite new teachers before they need to start using Educa, so they have time to accept the invitation and set up their account.
Use the teacher’s correct email address. Each teacher should have their own unique email address.
If a teacher cannot find their invitation, ask them to check their spam or junk folder.
If the teacher still is not receiving their invitation, contact Educa Support with the teacher’s name and email address so we can assist.
Regularly review your teacher list and remove access for teachers who have left or no longer need access to your site.