You do not need to complete every Learning Story in the moment. A simple workflow is to capture the important details while they are fresh, save the story as a draft, then return to it when you have time to reflect and complete the story.
A simple Learning Story workflow
1. Capture the learning moment
When you notice something worth documenting:
Open Create Story in Educa.
Choose the child, or start a Group Story for a shared experience.
Add a photo or video if appropriate.
Add a short title or a few notes to remind you what happened and why it stood out.
Save the story as a Draft.
At this stage, you only need enough information to help you remember the moment. You can develop the Learning Story later.
Tip: If you regularly use Educa on your phone or tablet, you can add Educa to your home screen for quicker access.
2. Return to your draft
When you have more time for documentation, open My Stories and find the story under your drafts.
You can then:
Develop your observation into a Learning Story.
Add reflection about the learning you noticed.
Add more photos or other relevant information.
Link relevant Framework outcomes.
Link the story to a Plan where appropriate.
Consider possible next steps for the child's learning.
See Create an Individual Story or Create a Group Story for detailed instructions on using the Story editor.
Note: Whether other teachers linked to the child can view or edit your draft depends on your site's Story Collaboration setting. Draft teacher stories are not visible to families.
3. Share the story
Once your story is ready, either:
Publish it, if you have permission to publish stories; or
Submit for Approval, if Story Approval is used at your centre.
Publishing adds the story to the child's portfolio and makes it available to the family and linked teachers.
4. Invite family participation
Publishing does not have to be the end of the Learning Story.
Families can Thank a story or add a comment. Their response may provide more information about the child's interests, experiences or learning at home and help continue the learning conversation.
See View, Thank, and Comment on Stories for more about how families can respond.
Tips for making this workflow easier
Capture enough information to remember the moment rather than trying to write the complete story straight away.
Use a clear title so you can recognise your draft later.
Save your work before leaving the Story page.
Use Group Stories for learning experiences involving several children.
Return to drafts regularly so captured moments are developed into completed stories.